The Group Executive Committee plays a vital role in the running of 3rd Hove (St Leonard’s) Scout Group. Executive Committees make decisions and carry out administrative tasks to ensure that the best quality Scouting can be delivered to young people in the Scout Group.
The Group Executive Committee The Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointment.
Members of the Executive Committee must act collectively as charity trustees of the Scout Group, and in the best interests of its members to:
Comply with the Policy, Organisation and Rules of The Scout Association.
Protect and maintain any property and equipment owned by and/or used by the Group.
Manage the Group finances.
Provide insurance for people, property and equipment.
Provide sufficient resources for Scouting to operate. This includes, but is not limited to, supporting recruitment, other adult support, and fundraising activities.
Promote and support the development of Scouting in the local area.
Manage and implement the Safety Policy locally.
Ensure that a positive image of Scouting exists in the local community.
Appoint and manage the operation of any subCommittees, including appointing Chairmen to lead the sub-Committees.
Ensure that Young People are meaningfully involved in decision making at all levels within the Group.
The opening, closure and amalgamation of Sections in the Group as necessary.
The Executive Committee must also:
Appoint Administrators, Advisers, and Co-opted members of the Executive Committee.
Approve the Annual Report and Annual Accounts after their examination by an appropriate auditor, independent examiner or scrutineer.
Present the Annual Report and Annual Accounts to the Scout Council at the Annual General Meeting; file a copy with the District Executive Committee; and if a registered charity, appropriate charity regulator.
Maintain confidentiality with regard to appropriate Executive Committee business.
Where staff are employed, act as a responsible employer in accordance with Scouting’s values and relevant legislation.
Ensure line management responsibilities for employed staff are clearly established and communicated.
Members of the Group Executive Committee The Group Executive is made up of four types of members:
Ex-officio members have a role on the Committee due to their role in Scouting.
All Section Leaders (i.e. individuals holding a Beaver Scout Leader, Cub Scout Leader or Scout Leader role) subject to that Section Leader expressly indicating to the AGM (in writing or orally at the meeting) that they are willing to perform such a function
The sponsoring authority or its nominee
Elected members stand for election at the Annual General Meeting and are elected by the Group Scout Council to take on the role; there are usually four to six in number.
Nominated members are nominated by the Group Scout Leader in partnership with the Group Chair and approved at the Annual General Meeting; there must be no more nominated members than elected members.
Co-opted members are chosen to take on a role by the Group Executive Committee due to specific skills or knowledge useful to the committee; there must be no more co-opted members than elected members.
The membership is set up this way to ensure that the interests of the Group Council and the Group Scout Leader are represented, and balanced. It also serves to broaden the membership of the Executive – possibly to bring in people from other parts of the local community.
Ideally, between the nominated members, elected members and co-opted members, the Group Executive Committee should include a parent of at least one Member of each of the Sections in the Group.